Country Finance Manager Tunisia & Libya

Amministratore Paese-Amministrazione - contabilità

Descrizione

Position: Country Finance Manager Tunisia & Libya
Reporting Relationship: Works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager NWA Area
Location: Tunis, Tunisia
Family Duty Station: YES
Starting date: 01/12/2025
Application deadline: 24/10/2025

Working context:
WeWorld in Tunisia
WeWorld has been operating in Tunisia since 2013 through the implementation of the following intervention sectors:
•    Socio-economic and rural development
•    Good local governance and community driven development
•    Prevention of violent extremism (PVE)
•    Mainstreaming sectors: Strengthening civil society & Gender equity
•    Vocational trainings and technical education 

In Tunisia, WeWorld has a main office in Tunis and two field offices (in Sidi Bouzid and Kébili).
The main donors are the Italian Cooperation AICS and Italian provinces.
Tunisia Local team: 8
Tunisia Expat team: 6 expatriates working for both Tunisia & Libya missions.

WeWorld in Libya
WeWorld has been operating in Libya since 2018 through the implementation of the following intervention sectors:
•    Humanitarian Aid for host and displaced populations through projects promoting access to water, sanitation and hygiene (WASH), primary health, etc.
•    Capacity building of Civil Society Organizations (CSOs)
•    Promoting respect for Human Rights, in connection with the field of humanitarian protection
•    Technical and vocational trainings 
•    Creation and support to local enterprises 

In Libya, WeWorld has its main office in Tripoli. 
The main donors are AICS and UN agencies.
Libya National team: 5 staff

Job description:
WeWorld is recruiting a Country Finance Manager for Tunisia & Libya who will works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager. 
She/he will directly manage one administrative officer in Tunis and technically supervised 2 staff (2 administrative and accountant officer, based one in Tunis and the other one in Tripoli).
She/he works in close collaboration with the Coordination team based in Tunis composed of: Logistic officer, Head of Programs, Libya Project Manager. 

KEY RESPONSIBILITIES
GENERAL ADMINISTRATION
•    Track and manage deliverables and timelines related to grants, contracts, vendors, and partners 
•    Monitor grant administration to ensure compliance with reporting and expenditure requirements
•    Supervise compliance of administrative documents and their proper filing
•    Ensure the smooth flow of administrative information and data to the HQ
•    Supervise flow of administrative information from project partners and the compliance with MoU
    


ACCOUNTING
•    For each area of Interventions and Country (Tunisia/Libya) supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
•    Supervise cash and bank balance checking process when closing the monthly accounts

FINANCIAL REPORTING 
•    Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
•    Ensure the compliance of financial reports with donors and internal rules and procedures

BUDGET AND PLANNING
•    Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations
•    Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
•    Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
•    Monitor financial flows of the projects
•    Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
•    Coordinate the preparation and constantly monitor/update of core budget of WeWorld for Tunisia & Libya and provide an analysis to the Country Representatives focusing on gaps and risks
•    Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

AUDIT PROCESS
•    Collaborate to the management of financial audit performed on the projects
•    Supervise yearly financial audit on general accounting for local authorities
•    Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure

PROCEDURE
•    Design and implement administrative routines, procedures, and systems to increase efficiencies
•    Updated the Local Operational Manual for both missions based on WeWorld procedures to implement organizational policies, including those related to HR management
•    Ensure the monitoring of the Mission registration/updated registration (Libya & Tunisia) procedures with the authorities concerned and the various State services
•    Contribute to the planning and review of procurement procedures in accordance with PRAG rules within the framework of AICS projects, to ensure compliance.

OPERATIONAL
•    Supervise administrative and finance local personnel to complete routine tasks
•    Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency
•    Follow-up payments from donors and financial project close-out (contract liquidation)

HUMAN RESOURCES
•    Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
•    Supervise compliance with all WeWorld employment regulations relating to payroll, health insurance, work insurance, employee benefits
•    Ensure all national staff have valid contracts, updated and signed Terms of Reference
•    Support Country Representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations
•    Take the lead in recruitment of national support staff (Local accountant for Tunis)
•    Ensure the smooth running of national staff recruitment according to national procedures

REPRESENTATION
•    Participate in inter-admin meetings with other INGOs and NGOs (i.e. Libyan INGO Forum)
•    Ensure official representation for the administrative management of the Mission to the competent authorities