Project Manager and Country Representative

Coordinatore Programma-Coordinamento

Descrizione

Helpcode is seeking an experienced, professional, and creative Project Manager with strong networking and relationship-building skills to lead an Education and Protection Emergency Project in Ukraine, funded by the Italian Agency for Development Cooperation (AICS). Beyond project management, the selected candidate will play a key role in representing Helpcode, actively engaging with the donor and a wide range of stakeholders to foster strategic partnerships and strengthen collaboration..

Professional profile: Project Manager and Country Representative
Department: Project Unit
Location: Kyiv with frequent long missions to the location of implementation
Duration of contract: 15 months (3 months probation period)
Starting date: 1st October 2025

Objective

The professional will ensure the project’s objectives are achieved in line with the contract, Helpcode standards, and donor procedures. S/he will also strengthen Helpcode presence by fostering strategic relationships with donors, authorities, and key stakeholders.

Main responsibilities and tasks

Project Management

Plan, implement, and monitor project activities in line with objectives and targets.
Ensure efficient financial management in compliance with Helpcode and donor rules.
Hold regular staff meetings to review progress and address gaps.
Oversee partner activities and ensure quality standards.

Networking & Relationship Building

Represent Helpcode with donors, partners, UN agencies, clusters, and authorities.
Build and maintain strategic partnerships to strengthen collaboration.
Participate in coordination fora and bilateral meetings to promote synergies.
Identify opportunities for advocacy, partnerships, and resource mobilization.
Ensure timely communication and information sharing with stakeholders.

Team Management & Human Resources

Coordinate and supervise project staff.
Conduct regular performance evaluations.
Lead recruitment of national staff.
Ensure compliance with Helpcode policies, code of conduct, and PSEA.
Support staff capacity building and training.

Financial Management & Procurement

Prepare and update financial plans.
Approve purchases in line with budget and procurement rules.
Monitor bookkeeping, budget allocations, and cash flow.
Verify expenditures and supporting documents.

Monitoring, Evaluation & Reporting

Prepare monthly, mid-year, and final reports.
Update HQ on progress against targets.
Implement Monitoring and Evaluation plan.

Project Strategy & Development

Contribute to new project design and overall program strategy.
Support HQ in defining Helpcode’s strategy for Ukraine and neighboring countries.
Assess needs and develop project proposals for donors.
Promote synergies with other Helpcode projects and ensure integration in long-term strategy.
Represent Helpcode in regional working groups and coordination mechanisms.
Share updates systematically with HQ and relevant colleagues.

Required skills

Minimum of 6 years of relevant field experience in humanitarian, early recovery, or development programs
Proven experience in project and program management
Strong experience in donor relations and stakeholder engagement
Previous experience working in Ukraine or a similar cultural and social context
Strong experience in donor relations and stakeholder engagement
Excellent written and verbal communication skills, including reporting and proposal writing
Strong interpersonal skills and ability to work effectively in a multicultural environment
Demonstrated ability to solve problems independently using innovative and creative approaches
Fluency in Italian and English (spoken and written)
Experience in the protection sector is considered a strong asset

To apply, send your CV to recruitment@helpcode.org, accompanied by a cover letter and 2 references by 14th September 2025 indicating the reference PMUKR2025