Country Coordinator/Representative

Coordinatore Programma-Coordinamento

Descrizione

POSITION DESCRIPTION

• Represent ASIA Mongolia
  
• Organize ASIA office (logistic facility, purchasing of equipment, selection of personnel)
  
• Supervision of all staff of ASIA Mongolia
  
• Design, establish, plan, oversee and maintain a regular monitoring and evaluation system for all activities of the project, in coordination with HQ
  
• Ensure the execution of the projects activities in close cooperation with implementing partners, beneficiaries and local authorities
  
• Monitor if the achievements of the project activities are in line with the project objectives and results and, in case of discrepancies, propose feasible solutions
  
• Ensure that the project activities are effectively delivered according to project plans and timeframe
  
• Ensure that financial and logistical management of the project adhere to ASIA and donor regulations
  
• Conduct regular field monitoring and evaluation missions on both ongoing and closed interventions
  
• Submit regular technical reports related to project activities to HQ, using ASIA templates
  
• Report on a monthly basis the achievements and difficulties of the projects, using ASIA templates
  
• Facilitate coordination efforts with all key stakeholders
  
• Ensure capitalization of programs documentation (including assessment reports, methodology, beneficiary selection and list, distribution reports, etc…)
  
• Evaluate the relevance and appropriateness of the intervention in view of the evolution of the context and needs; propose necessary adjustments to projects in cooordination with HQ and implementing partners

• In full compliance with local staff and Rome HQ, ensure the administrative management of activities and local offices related to: contracts, financial and accountancy (including the accounting control, financial reporting, procurement procedures, etc.), budget forecasting and monitoring, bank accounts, cash flow
  
• Work closely with both ASIA HQ and local administrative responsibles to ensure that the expenses are eligible according to the projects budget
  
• Ensure optimal use of project funds, according to the budget lines of the planned project objectives and activities
  
• Ensure adherence and compliance to ASIA and donor’s financial and procurement guidelines
  
• Support on financial reporting and budgeting of any future initiatives
  
• Promoting and institutionalizing of ASIA management tools
  
• Use PROMO (Project Monitoring file) tool on a monthly basis
  
• Update PROMO tool on a monthly basis online with financial projections for the project
  
• Actively promote ASIA management tools among staff to adopt their usage in daily work (procurements plans, action plans, etc.)
  

Project development

• Gather and collate all pertinent information and data to support the design of further interventions/projects
  
• Identify reliable partners and supervise them in drafting project proposals to be submitted to donors and local authorities
  
• Meet local and international partners and possible donors (Italian Embassy, UN, Other Embassies, International NGOs, local NGOs)
  
• Set and manage relationships with local authorities
  
• Work with local and international experts and stakeholders to identify new project proposals
  
• Provide recommendations to Desk HQ for future projects
  
• Scout/identify calls for proposals, expressions of interest, etc. in line with ASIA's strategy in Mongolia
  
• Support the HQ to design and submit at least 3 new project proposals
  
• Data collection aimed at opening up further projects linked to ASIA SAD programme